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Executive Assistant to the Head of Operations Campus Operations Department

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Executive Assistant to the Head of Operations Campus Operations Department

  • Post Date:29th Sep 2021
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Job Description

St Stithians College is a proudly South African school, embracing diversity and offering a distinctive educational experience. Founded as a Methodist Church School, our Christian spirituality is central to our identity. Our College consists of primary and secondary boys’ and girls’ schools, together with a co-educational junior primary school. We are an independent, non-profit institution located on an expansive green campus in Sandton, Johannesburg. In addition, St Stithians incorporates Kamoka Bush School in the Waterberg Mountains, and the Thandulwazi Maths & Science Academy on our Campus. To provide more diversity of educational opportunities, the College has in 2021 opened its very own online school, in collaboration with Valenture Institute. As a College we are intent on Inspiring Excellence and Making a World of Difference.

Executive Assistant to the Head of Operations Campus Operations Department

The Head of Operations invites applications from suitably qualified and experienced individuals who believe they have the required skills and competencies to take on this position which is available from November 2021.

The requirements for this position are:
• At least 7 years’ experience in a similar position reporting directly to a senior manager
• Experience in working in an educational institution would be a distinct advantage
• Advanced working knowledge of Microsoft Office and minute taking experience is essential
• Basic project management experience would be a distinct advantage
• Excellent command of English (verbal and written communication) is essential
• Exceptional planning and organisational skills, with attention to detail
• Good interpersonal skills and the ability to interact with stakeholders and staff at all levels, together with the ability to deal with conflict
• Excellent one-on-one problem solving and collaborating skills
• A confident individual who is responsible and able to work under pressure and handle high work volumes
• Demonstrated ability to prioritise, take initiative and work independently
• High levels of integrity and confidentiality together with emotional maturity and a professional work ethic
• Ability to multi-task and provide full administrative support to the Head and other members of the operations management team
• Flexibility to work outside of normal office hours when required
• Promoting the values, Christian ethos and mission of the College, as well as participating in the broader life of St Stithians College

Responsibilities include but are not limited to:
• The administration and daily functioning of the office of the Head, and responding to correspondence on behalf of the Head
• Diary management and co-ordination including meetings and appointments
• Handling of telephone calls, emails and face-to-face queries from parents, staff, and the public
• Handling a wide range of information, some of which requiring a dedicated level of confidentiality
• Capex and contract monthly invoicing and administration
• Drafting of reports, communiques, and correspondence on behalf of the Head
• Interacting with parents, staff, alumni, and the broader Saints community ensuring high levels of diplomacy, tact, and respect in all interactions

The package offered is commensurate with a similar role within the independent schooling environment and includes generous leave benefits, pension fund, death and disability cover, individualise professional development opportunities and a range of other benefits and services available to staff.

To apply please email your CV to Frances Piers on frances@pharosrecruitment.co.za by Monday 11th October 2021

St Stithians College is an Equal Opportunity Employer and makes appointments within the context of its transformation imperatives.

The College reserves the right not to proceed with this post. Applications are invited from South African citizens. An application will not in itself entitle the applicant to an interview or appointment and failure to meet the minimum requirements of the advertised post will result in applications automatically disqualifying themselves from consideration.

Only shortlisted candidates will be contacted.

St Stithians College, in line with POPIA (Protection of Personal Information Act) will attempt to ensure the confidentiality of all applicants for this role. All reasonable measures will be in place to protect personal information but will be used in the recruitment, selection, and reporting process. By submitting your application for this position, you are recognising and accepting this disclaimer.